Zoom - Polls

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The polling feature for meetings allows you to create single choice or multiple-choice polling questions for your meetings. You will be able to launch the poll during your meeting and gather the responses from your attendees. You also have the ability to download a report of polling after the meeting. Polls can also be conducted anonymously, if you do not wish to collect participant information with the poll results.

Creating a poll

Note: You can only create a poll after you have scheduled your meeting.  You can create a maximum of 25 polls for a single meeting and have a limit of 10 questions per poll.  Only the original meeting host can edit or add polls during a meeting. If the host or co-host role is transferred to another user, that user will only be able to launch polls already created. 

1. After you have scheduled your meeting, sign in to the Zoom web portal: https://nic.zoom.us
2. Click Meetings.

3. Click on your scheduled meeting.
4. Scroll to the bottom and click Add to begin creating the poll.

5. Enter a title and your first question.
   • (Optional) Check the box to make the poll anonymous, which will keep the participant's polling information anonymous in the meeting and the reports.
   • Select whether you want the question to be single choice (participants can only choose one answer) or multiple-choice question (participants can choose multiple answers).
6. Type in the answers to your question and click Save.
7. To add a new question, click Add a Question to create a new question for that poll.
8. You can add more polls by repeating Step 4.

You can also create a poll by clicking Polls during the meeting. This will open up the Zoom web portal in your default web browser where you can add additional polls or questions. 

You can edit already created polls during the meeting by clicking Polls, select the poll (if you created more than one), and click Edit. This will open up the Zoom web portal in your default web browser where you can add additional polls or questions. 

Launching a Poll

1. Start the scheduled Zoom meeting that has polling enabled.
2. Click Polls .
3. Select the poll you would like to launch.
4. Click Launch Poll.

5. The participants in the meeting will now be prompted to answer the polling questions. The host will be able to see the results live.
6. Once you would like to stop the poll, click End Poll.

7. If you would like to share the results to the participants in the meeting, click Share Results.Alternatively, you can Re-Launch the poll.

Participants will then see the results of the polling questions.

Registration

Note: You cannot use your PMI (Personal Meeting ID) if you are enabling registration.

Enabling Registration for a Meeting

1. Sign in to the Zoom web portal: https://nic.zoom.us
2. Click Meetings.
3. Click Schedule a New Meeting.
4. Check the box next to require Registration.

5. Click Save.

Note: After scheduling the meeting, the Registration, Email Settings, and Branding tabs will appear at the bottom of the page.

Customizing Registration Options

Registration

After you schedule the meeting, you can customize registration options:

1. Click the Registration tab.
2. In the Registration Options section, click Edit.

3. Customize these options:
   • Automatic Approval: Anyone who signs up will receive information on how to join.
   • Manual Approval: Anyone who signs up will need to be approved by the host on the meeting management page.
   • Send an email to host when someone registers: Check this option if you want to receive an email when someone registers for your meeting. Attendees will receive an email when you approve their registration.
   • Close registration after event date: Check this option if you want to prevent anyone from registering after the meeting date and projected end time. Attendees can still register on the event date and once the meeting starts, as long as it is before the projected end time of the meeting. For example, if you schedule a meeting for 9AM with a duration of 2 hours, the registration will close at 11AM.
   • Allow attendees to join from multiple devices: Check this option to allow meeting attendees to be able to join from multiple devices, such as computers and phones.
   • Show social share buttons on the registration page: Provides buttons to share the registration page to Facebook, Twitter, LinkedIn, or email. 

Questions

Customize the question fields that appear in your registration page. You can also add custom questions.  Click the Questions tab and check the Field(s) you would like to include on your registration page. Check the Required box if you want to make that field required.

Note:

• Name and email address are always required.
• Some fields like Country/Region and State/Province will appear as dropdown menus for attendees.

Custom Questions

1. Click the Custom Questions tab to add questions to your registration page.
2. Click New Question.
3. Choose the type of question: Short answer, Single answer, or Multiple answer question.
4. Check whether the question is required.
5. Type the question.
6. For single answer or multiple answer questions, enter the answer options.
7. Click Create. Repeat steps 2-6 create more custom questions.
8. Click Save All to save your customized registration.

Note: Do NOT use custom questions to gather confidential personal information such as social security numbers, credit card information and so on…

Customizing Branding

After you schedule the meeting, click the Branding tab to customize branding options for your registration page:

• Banner: Click Upload to add an image that appears at the top of your registration page.
• Logo: Click Upload to add an image that appears to the right of meeting topic on your registration page. The logo also appears in the email invitation.

Manage Attendees

Under the Registration tab, click View to see a list of people that have registered for the meeting. Clicking on the registrant name will provide addition info about that person.  You can also Cancel Registration or Resend Confirmation Emails.

Registration Link

Once you have customized your branding and questions, you can view the registration page by clicking on the Registration Link.  This is the link you will advertise for registration when ready. 

To preview the email sent to registrants, go to the Email Settings tab and click Send me a preview email.

Report - Poll Results

You can download a copy of the Poll report after the meetings has ended.  It can take up to an hour for this information to process. 

Note: If you try to download the report immediately after ending the meeting, the results may be blank.  Try again later.

1. Sign in to the Zoom web portal: https://nic.zoom.us
2. Click Reports.

3. Click Meeting.

4. Next to Report Type, select the Registration Report or Poll Report.
5. In the drop-down menu below Report Type, select one of these options:
   • Search by time range: Select a time range then click Search.
   • Search by meeting ID: Enter the meeting ID and click Search.
6. Click Generate in the last column. You can also use the check boxes to select multiple meeting then click Generate at the top.
7. Zoom will redirect you to the Report Queues tab where you can download the report as a CSV file.

When viewing a report of the poll results, take note of these things:

• If registration was turned on and the poll was not anonymous, it will list the participants' names and email addresses.
• If registration was not on, the polling report will show the profile names of authenticated users in the same account.
• If the poll was anonymous, it will show "anonymous" for the participants' names and email addresses.