Click here to access the full PDF version with screenshots. Step 1: Open Outlook and go to Calendars. Under Shared Calendar, on the left-hand side of the screen, right-click and choose Add Calendar then choose From Address Book... Step 2: Search for the calendar or person, click once to highlight it, click the Calendar -> button, then click OK. Step 3: Outlook should open the calendar and it should appear in your Shared Calendars list on the left-hand side of the page. To view the calendar, ensure there is a check mark in the box next to the calendar.