The NIC Directory information is populated from the OFFI screen in Colleague. This article focuses on how to populate directory information as well as update and edit directory information. Once the information has been entered into Colleague, the NIC Directory will be updated each night.
Populate Directory Information
To populate NIC Directory information:
- Sign into the https://my.nic.edu/ portal and search for Colleague.
- Click Colleague.
- Click the Form icon in Colleague.
- Type OFFI and press Enter.
- Enter the employee ID number or first and last name in the HR Person Lookup field. Double click on the employee record.
- Under Primary Campus Locations, in the Campus field, you can enter NIC for main campus or type ... and press Enter to view all location options and select the campus location.
- To enter the primary Building, type ... and press Enter to select the primary building.
- Type the Office number and Office Phone number. If they do not have an office or phone number, leave the fields blank. There is a twelve character limit for phone numbers. Format them as 208-xxx-xxxx.
- Leave the following fiends blank: Fax, Network Address/ID, Campus Mail Box No, and Pay Station. Click Save and Update to apply changes or click Save All to save and close the record.
Add Other Campus Locations
Other Campus Office Locations is used to provide additional office locations or alternate contact numbers, such as a department phone number. To enter Other Campus Office Location(s), type the location code, such as NIC for main campus or type ... and press Enter to get the location and building lists. Type the Office and Phone numbers and save once complete.
Directory Listing
The directory list field is used to determine if your primary campus location will be published in the NIC directory. By default, Yes is entered in the Directory Listing field. To change it to no, type n in the field and press Enter and Update. Changing this field to no means the Primary Campus Location will not be published in the online directory however, Other Campus Location information will be published if those fiends are populated.
Additional Information
- Primary campus location is required.
- Other Campus Office Location(s) is optional.
- CTRL+ALT+D will delete fields and rows after you click once in the field.
- Job title and department are populated with information from the employee's primary position in Colleague.
- Faculty can update their directory calendar via steps in the Faculty Web Calendar Form knowledge base article.